Legal
Terms & Conditions
Last updated 10 July 2026
These Terms & Conditions (Terms) govern your use of Peak State Books (the Service), a bookkeeping and inventory application operated by Peak State Global (we, us, our). By creating an account or using the Service, you agree to these Terms. If you do not agree, do not use the Service.
1. About the Service
Peak State Books helps Australian small businesses that trade in second-hand goods keep their books and prepare information for their Business Activity Statement (BAS). It lets you:
- record purchases and expenses — by photographing or uploading a receipt or invoice, pasting text, dictating, or typing the details;
- track second-hand stock through its lifecycle (purchase, teardown/divide, work in progress, sale) and maintain a Division 66 “Global Pool”;
- create and manage sales invoices, customers, and manual payment records;
- generate quarterly BAS figures (1A and 1B), profit-and-loss views, and end-of-financial year exports for your accountant.
The Service is a record-keeping and calculation tool. It does not connect to your bank, hold, receive, or transmit money, and it does not lodge anything with the Australian Taxation Office (ATO) on your behalf. You remain responsible for lodging your own BAS and returns.
2. Not professional advice
Peak State Books provides general information and calculations generated from the data you enter. It is not financial, tax, accounting, or legal advice.
- We do not hold an Australian Financial Services Licence (AFSL) and are not licensed to provide financial product advice under the Corporations Act 2001 (Cth).
- We are not a registered tax agent or BAS agent under the Tax Agent Services Act 2009 (Cth), and nothing in the Service constitutes a tax agent service.
- The figures the Service produces — including Global Pool balances, 1A/1B BAS amounts, notional GST credits under Division 66 of the A New Tax System (Goods and Services Tax) Act 1999 (Cth), teardown cost ratios, and profit-and-loss numbers — are derived from your own inputs and settings. They do not take account of your objectives, financial situation, or needs.
You should confirm any figure before you rely on it, and check your BAS and tax position with a registered tax agent, BAS agent, or accountant before lodging. Division 66 treatment depends on facts and thresholds that only you know; the Service applies the rules to the data you give it and cannot verify that data.
3. Accuracy of information
Information you capture, and figures the Service derives from it, may be incomplete, duplicated, out of date, or miscategorised — for example where a receipt is unclear, a value is mistyped, or an item is classified under the wrong record type. Derived figures may be wrong as a result.
The Service uses artificial intelligence to read receipts, invoices, and pasted or dictated text and to suggest expense fields (see the Privacy Policy for what is shared). AI-generated output can be incorrect, incomplete, or misread values. Always check parsed and calculated figures against your original source records before acting on them, finalising an invoice, or lodging a BAS.
4. Eligibility and your account
You must be at least 18 years old and using the Service for a business you own or are authorised to keep records for. You are responsible for keeping your login secure and for all activity under your account.
If you invite an accountant, bookkeeper, or team member to access your books, you are responsible for the access you grant them and should only invite people you trust with your financial and customer data.
5. Your data and content
You keep ownership of the data and content you put into the Service — receipts, invoices, item records, customer details, and notes (Your Content). You grant us a limited, non-exclusive licence to host, store, process, and display Your Content solely to operate and provide the Service to you (including sending it to the service providers named in the Privacy Policy for that purpose).
You warrant that you are entitled to provide Your Content — including the personal information of your customers, suppliers, and staff that you enter — and that doing so does not breach any law or any other person’s rights. You are responsible for handling that third-party personal information in line with your own privacy obligations.
6. Acceptable use
You agree not to:
- use the Service unlawfully, or to store or process data you have no right to;
- attempt to access another user’s data, circumvent security or access controls, or probe, scan, or test the vulnerability of the Service without our written permission;
- interfere with, overload, reverse-engineer, or disrupt the Service or the infrastructure it runs on;
- upload malware, or content that is illegal, infringing, or harmful.
7. Intellectual property
The Service, including its software, design, and branding, is owned by us or our licensors and is protected by law. These Terms do not transfer any of those rights to you beyond the right to use the Service in accordance with them.
8. Third-party services and links
The Service relies on third-party providers (for authentication, hosting, storage, email, and AI processing) and may link to third-party sites, such as the ATO. Those services are governed by their own terms and privacy policies, and we are not responsible for them. Disconnecting or deleting a source stops new information being collected from it but does not, by itself, delete data already imported into the Service.
9. Australian Consumer Law
Nothing in these Terms excludes, restricts, or modifies any guarantee, right, or remedy you have under the Australian Consumer Law (Schedule 2 to the Competition and Consumer Act 2010 (Cth)) or any other law that cannot lawfully be excluded (Non-excludable Rights). To the extent our liability for a failure to comply with a consumer guarantee can be limited, our liability is limited, at our option, to re-supplying the services or paying the cost of having them re-supplied.
10. Warranties and disclaimers
Subject to your Non-excludable Rights, the Service is provided “as is” and “as available”. To the maximum extent permitted by law, we do not warrant that the Service will be uninterrupted, error-free, or that any figure, calculation, or AI-generated output it produces will be accurate, complete, or fit for a particular purpose.
11. Limitation of liability
Subject to your Non-excludable Rights and clause 9, and to the maximum extent permitted by law:
- we are not liable for any indirect, incidental, special, or consequential loss, or for any loss of profits, revenue, data, or goodwill, however arising — including any loss arising from a decision, lodgement, or transaction you made in reliance on the Service or its figures; and
- our total aggregate liability arising out of or in connection with the Service is limited to the total amount you paid us for the Service in the 12 months before the event giving rise to the liability (if any).
12. Indemnity
To the maximum extent permitted by law, you indemnify us against liability, loss, or costs we reasonably incur arising from your breach of these Terms, your misuse of the Service, or Your Content — except to the extent that liability, loss, or cost was caused by us.
13. Suspension and termination
You may stop using the Service and close your account at any time. We may suspend or terminate your access if you materially breach these Terms or use the Service in a way that risks harm to us, other users, or our providers. Clauses that by their nature should survive termination — including clauses 2, 5, 7, and 9 to 14 — continue to apply.
14. Changes to these Terms
We may update these Terms from time to time. If we make a material change, we will take reasonable steps to let you know. Continuing to use the Service after a change takes effect means you accept the updated Terms.
15. Governing law
These Terms are governed by the laws in force in Australia, and you submit to the non-exclusive jurisdiction of the courts of Australia.
16. Contact
Questions about these Terms? Email contact@peakstate.global.